Monthly Meeting Tues 7 th February 2006

MonthlyMeetings

PRESENT

Christian Jim Sean Sam Ben Rich Matt T Matt L Julien Matt M-W Woodsy

APOLOGIES

Pete Lloyd Bails

MATTERS ARISING

• Minutes : Minutes of last meeting approved.
• ECC Report : Computer suite possibly could be replaced. DirectGov
• Backbone Installation : Rich will complete an install writeup. Finishing off to be done tomorrow (Wednesday 8th February). Won't be live for a month.
• Logo : We're happy with this latest incarnation.
• Social Source : Mike (Psand) will host mailing list.
• Network : Network is now stable! People have commented how good it is now.

ST WERBURGH'S

Hostel has good line of sight to WCC, install can be done in the next couple of months.

DIGITAL CITIES

Workshop meeting to draw up an Expression of Interest. We have been asked tobe "Strategic Partners". If shortlisted, £200000 will be available to finalise the bid. We will require some of this to pay staff, which will ensure we are ready.

BYTEBACK

They will pick up any donations, and keep them in a warehouse. We get first look at anything we get donated, or we arrange for collection. We also get second look on anything else. Anything we don't want will be recycled through their systems. A contract will need to be drawn up to do this. Sam will arrange.

HELPDESK

Applied to Venture capital Funding for £45000, of which part would be a low interest loan. Sean has a couple of potential migration clients, who will be using the help desk. Sam has draft costed the helpdesk solution. Helpdesk planning meeting to be set up later in the month.

VOLUNTEER MANAGEMENT & WEEKLY STRUCTURE

Sam has suggested that we do various tasks at set times during the week. For example, computers to be picked up on Wednesday afternoons, management meetings on Thursday afternoons, and volunteer inductions on Fridays. We should induct new volunteers at the ECC.

MIGRATIONS

CSV would like us to migrate them to Linux. We need to ensure their documents will work in Linux applications, rather than MS Office. This will likely be our first Migration. Sean is liasing with them about this.

AGM & ANNUAL REPORT

This should be scheduled for March. We should set out plans for the next year, for management structure and the like. Venue and date TBA.

AOB

• Connecting People : We should offer home install packs for connecting to the network. We need to ensure we always have stock of hardware. This will be delayed until Twinnell is decommissioned.
• Holroyd House : Nearly sorted. Just a few formalities.
• ECC Staffing : We will be short-staffed in a couple of weeks when Sam and Jim go on their training course. Julien could possibly do a day, and Ben can do a day. To be discussed on the list.
• Press : We need a "What we do" section on the website for the press to consume.
• Next Meeting : Will be at Kebele on 7th March at 18:30.